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Hiring agentCandidates before you need them.
Because it's automated, we're always recruiting. The agent finds, screens, sends the DISC and follows up. Our talent director spends the time meeting and finalizing candidates, not prospecting.
Our hiring agent staffed our clinic. It's still on the job.
We didn't hire a recruiter. One agent works every applicant from the job ad to a booked interview, by text, email, calendar and a live tracker. It never forgets a follow-up, and it stops anyone who doesn't meet the must-haves. We make every hire or no-hire call.
Role intake first
Pay, schedule, must-haves (like an active license), instant disqualifiers and approved decline wording. No approved card, no screening.
Every applicant captured
Pulled in from job boards and the hiring inbox, each with a code, a folder for their resume and a row on the live tracker.
Knockouts, then the DISC
The first message asks the must-have questions. Only people who pass get the 5-minute DISC assessment, and results are filed automatically.
Follow-ups that never drop
A daily chase for anyone who's gone quiet. It checks every inbox and text thread first, so nobody gets nudged after they've already replied.
Credentials verified
Must-haves marked pass, fail or unknown, with licenses checked on the official state lookup before any interview offer.
Straight to the calendar
Qualified people get open interview times. When they accept, the invite, reminders, confirmation and tracker update all happen at once.
Passed knockouts · DISC filed · License verified on state lookup · Offered Wed 2:00 PM
No active Missouri LCSW, LPC or LMFT license. Stopped before screening. Decline drafted for your approval.
Accepted Thu 10:30 AM · Calendar invite with reminders sent · Team copied · Tracker updated
Hi ,
You're confirmed for your 30-minute in-person interview for the Ketamine-Assisted Therapy Specialist role:
When: Wednesday, October 14, 2:00 to 2:30 PM CT
Where: The clinic, Chesterfield, MO
Who: , and (copied here)
A calendar invite is on its way to you. If anything changes, just reply to this email or text me.
Looking forward to it.
— Rob
- Wed 11:00 AM: (therapist role; told us he doesn't hold a therapy license, flagged)
- Wed 2:00 PM: (therapist role)
- Thu 12:30 PM: (therapist role)
- Thu 4:30 PM: (clinic director candidate)
Real messages from our hiring agent this week, redrawn. Every name is blurred and codes are changed.
We're always recruiting, because it's automated.
The agent does the searching, sorting and chasing. Our talent director spends their time meeting candidates and closing them, not hunting for them. Get your people out from behind the computer and in front of people. Recruiting new talent and growing the people you have: that's what this frees up.
No DISC fit, no interview.
Every qualified applicant takes our 5-minute DISC before we ever meet. It shows who they are naturally and how hard they'd have to adapt for this job. If the DISC shows the role would wear them down, we don't put them on the calendar. The agent flags it, and you make the call.
- The agent emails the link and texts polite reminders
- Results land in your inbox and the candidate's folder
- The tracker updates itself, and only fits get interview times
We built our own DISC test, and it's free.
Give us your name and email and run it for your people. Use it in hiring the way we do. Or we'll come on site and train your team with it, and use each person's results to shape their duties and responsibilities as they start working with agents. Every personality uses an agent differently. When that's lined up with the role, the whole company benefits.
Let's get your next hire working on day one.
Tell us about your team. We'll show you exactly what we'd set up and how it works in your business. No pitch, just a conversation.
- Free discovery call. Book any open time on Rob's calendar
- Works with the assistant your people already use
- Up and running on day one. Guaranteed.